Background to the review
The council is conducting a full review of its polling districts and polling places. This follows an electoral review of Surrey by the Local Government Boundary Commission for England (LGBCE).
From May 2025, the electoral divisions in Waverley will be:
- Cranleigh & Ewhurst
- Farnham Central
- Farnham North
- Farnham South
- Godalming North
- Godalming South, Milford & Witley
- Haslemere
- Waverley Eastern Villages
- Waverley Western Villages
The review process
The purpose of the review is to consider polling arrangements in the above divisions and recommended changes to existing arrangements if they are needed. The timetable is set out below:
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Action
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Timescale
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Publication of notice and terms of reference (official start of Review)
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18 November 2024
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Publication of recommendations of Returning Officer
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18 November 2024
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Consultation Period
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18 November to 16 December 2024
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Final proposals considered by Standards and General Purposes Committee
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20 January 2025
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Final proposals to Full Council
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28 January 2025
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Register of Electors published
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1 February 2025
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Inform electors of any changes in their area
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February 2025
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County elections
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1 May 2025
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Commenting on the polling arrangements
The council welcomes your thoughts on the polling arrangements in your area. The Returning Officer has commented on the current arrangements and this may assist you in completing your response.
You can respond to the consultation:
Please ensure your comments are received by Monday 16 December.
Scope of the review
Polling districts and polling places are fixed by the local authority.
Polling districts
Polling districts are geographical areas created by sub-dividing the electoral area into smaller parts for voting. They are given a reference (e.g. HIA) and a name (e.g. Hindhead). As polling districts are usually based on the parish in which they are situated, the name is often linked to the parish name. Where a parish is divided into wards (e.g. Godalming Charterhouse), the name will be linked to the ward name.
Polling places
Each polling district must be allocated a polling place which is a building or area in which the polling stations will be situated. The polling place must be located within the polling district unless there are special circumstances make it desirable to designate an area wholly or partly outside the district (e.g. if no accessible polling place can be identified within the district). Due to the rural nature of the borough and the number of polling districts, it is often difficult to identify suitable premises within each polling district. Where no suitable venue can be identified, a temporary building or a venue within another polling district may be used.
Some premises may be suitable as a polling place, but the managers of the venue do not wish for it to be used. The ARO is not entitled to mandate the use of buildings except for local authority buildings e.g. local authority schools.
The buildings listed as existing and recommended polling places are considered to be fit for purpose, accessible to the majority of the electorate and accessible for electors with disabilities.
Polling stations
A polling station is the room or area within the polling place at which ballot papers are issued and voting takes place. Unlike polling districts and polling places which are fixed by the Local Authority, polling stations are chosen by the relevant Returning Officer for the election. The number of polling stations at each polling place will be determined by the Returning Officer in advance of any election and will vary according to the size of the eligible electorate and the likely turnout.
This review is regarding the polling districts and polling places used at local government elections. However, these polling districts will also be used at parliamentary elections. Therefore, polling district boundaries will not cross existing boundaries.
Principles the council has adopted when allocating polling districts and polling places
When responding, please bear in mind the following principles which we aim to follow when allocating polling districts and polling places. We aim to:
- Assign a polling place to each polling district and elector
- So far as it is reasonable and practicable, ensure every polling station is accessible to electors with disabilities
- Ensure polling stations facilitate the safe and efficient delivery of local and parliamentary elections
- Ensure the majority of polling stations have no more than 2,250 polling station electors assigned to them
- Where possible, avoid the use of schools and temporary buildings which will only be considered if there are no other options
- Implement the LGBCE division changes
- Ensure a wide audience is consulted throughout the review.